Adding new pupils to the system
There are multiple ways to add pupils to the system. For full guidance on adding new pupils, see ‘How to add pupils‘.
Import an ATF
Navigate to Admin > Import > Import Wizard and click on Choose File. Locate the ATF and click on upload.
This will then take you to the Import page where it will detail who and what is in the ATF. The pupils will be listed alphabetically by surname with their status as NEW.
Note – Please click in the Start Date box and add a start date. If no Start Date is added, the pupils will be loaded as live, with a Start Date as the date of the current import.
Click Continue and the pupils will be loaded as Pre-admissions.
Finding Pre-admission pupils
Once added, Pre-admission pupils due to start in the following academic year will be allocated the year group that they are GOING INTO. Therefore, pupils on the system who have not yet started will not be brought up in any pupil lists.
If you wish to see them, switch the button in the Filter Block entitled Pre-admissions to ON.
For example, you will find next year’s Reception pupils by selecting Reception from the Year group dropper in the Filter Block, and selecting the Pre-admissions button.
Starting your pupils in your school
Your pupils will automatically be made live on their start date.
If you wish to make them live manually, navigate to Pupils > Pupils List and locate them using the method outlined above.
In the list of pupils generated, the right hand column contains tick-boxes. Simply put a tick against the pupil(s) you wish to start, and then click Pupil Actions.
Choose Make Live. Your pupil(s) will now be live in the system.
How to message pre-admission parents
To message your pre-admission pupils parents navigate to Pupils > Pupil List and filter to Pre-admissions. You can then select specific pupils from the list using the tick boxes in the table, or leave the tick boxes blank to automatically select all pupils. Use the Pupil Actions drop down box to choose to send either an SMS or email. For further instructions on sending email and SMS, see ‘How to send emails‘