Leavers can be processed in bulk using the Leavers Wizard. If you are processing leavers as part of the End of Year Process, please refer to Preparing for the New Academic Year for full guidance.
Processing Leavers
Head to Admin > Export > Leavers Wizard and use the filter to select the pupils you wish to process as leavers - please note that you will need to use the filter to select pupils for each destination and repeat. For further guidance on using the filter to select individuals pupils please see (Using the filter to select individual pupils) - a count of selected pupils will be displayed in the 'Leavers Selected area':
Once pupils have been selected, the following steps can be completed.
Select Destination:
Use the Drop downs to select
a) the Destination School LEA (please note this will default to your own school's LEA for quick access).
b) Destination School name
Once selected, the 'Destination Establishment Number' and 'School Name' will populate to reflect the chosen school.
If school does not appear, details can be added manually in these fields.
Enter Leaving Details:
Leaving date will default to today and would mean that the selected pupils would be archived at the end of today's date. A leaving date in the past can also be entered - if this is the case, the pupil(s) will be archived immediately.
For future leavers (for example Year 6 end of year leavers), it is essential that a future end date is entered to allow the pupils to remain on roll until that leaving date passes.
A CTF can also be created at point of processing by selecting the 'Generate a CTF for these leavers' check box towards the bottom of the page:
Once all information has been filled in, clicking next will request confirmation:
Once confirmed, the selected pupils will be processed as leavers based on the information entered and if the CTF option is selected, you will be directed to the create CTF page.